Great Addington Parish Council


Date: 5 July 2022

Members of the public and press are invited to attend, the meeting of Great Addington Parish Council to be held in the Memorial Hall on 13 July 2022 at 7.45pm to transact the following business.

Elaine Scott

Mrs Elaine Scott (Clerk/RFO to the Council)

Tel: 07599 032350



22/396 To receive and accept apologies for absence. (Reason for absence to be advised.)

22/397 Declaration of interest by any Councillor who has a Disclosable Pecuniary Interest or other interest in any of the following agenda items.

 22/398 To receive information requests/comments from members of the public in accordance with the Freedom of Information Act 2000 and Standing orders.

 22/399 To resolve to exclude members of the public from the meeting when agenda items containing confidential information are transacted.

22/400 Approval of Minutes. To approve the Minutes of the Council Meeting held on 8 June 2022 as a correct record.

22/401 Review action log.

22/402 Minor Items:

  1. To receive reports from NNC representative
  2. To receive and note applications and decisions notified by NNC Planning Services
  • NE/22/00261/FUL Fairfields, Ringstead Road, Decision – Permission granted
  • NE/22/00399/FUL 6 Rushwell Close, Decision – Permission granted
  1. To receive and note correspondence/reports/publications from other organisations (circulated previously)

22/403 Finance

  1. To carry out the Q1 review of the budget
  2. To receive and approve the monthly financial statements and bank reconciliation – net balance of £26,646.75 at 30 June 2022.
  3. To approve payments in accordance with relevant legislation and once confirmation has been received that the proposed transactions have been budgeted accurately.
  • Payment to Lloyds Bank (June 2022) Bank Charges – PAY 000240 – £3.00 (Local Government Act 1972, s111)
  • Payment to BHIB Ltd – Annual Insurance Fee – PAY000241 – £278.56 (Local Government Act 1972, s111)
  • Payment to Unity Trust Bank for service charges (Apr 2022 – Jun 2022) – PAY 000242 – £18.00 (local Government Act 1972, s111)
  • Payment of Clerk’s salary to D Cummins (Apr 2022 – Jun 2022, plus agreed additional hours for Saturday surgeries) Bank Charges – PAY 000243 – £471.05 (Local Government Act 1972, s112)
  • Payment of Clerk’s salary to E Scott (June 2022) – PAY000244 – £207.87 (Local Government Act 1972, s112)
  • Payment to HM Revenue and Customs for PAYE (Apr 2022 – Jun 2022) – PAY 000245 – £365.80 (local Government Act 1972, s112)
  • Payment for refreshments for Jubilee event

 (Minute 22/378 c) (ii)) – PAY000246 – £99.90 (Local Government Act 1972, s145)

  • Payment to NCALC – Membership subscription, 2022/23 – PAY 000247 – £479.25 (local Government Act 1972, s143)
  • Payments to JME Ground Services Ltd – Maintenance of Closed Churchyard Invoices 8444 (May 2022) and 8488 (June 2022) – PAY000248 for £207.00 and PAY000249 for £198 inc 20% VAT (Local Government Act 1972, s215)
  1. To consider and approve the purchase of a VT Transaction+ subscription, at £90.00 inc. 20% VAT (Local Government Act 1972, s111)
  2. Revised internal control checklist/procedure

To note GAPC’s response to areas of weakness in control identified in the Annual Internal Audit Report (AIAR) and the Annual Governance Statement (AGS) 2021/22, and consider and approve the revised internal control checklist and procedure.

 22/404 To note the latest details of this Council’s Action Plan and receive and note reports prepared by Champions of projects:

  1. Traffic calming measures Cllrs Cole and Scott, Clerk
  • Update on village gates
  • Update on double yellow lines
  1. Neighbourhood plan. Cllr Scott
  • Update on any activity since the last meeting.
  1. Footpath Improvement. Cllr D Barclay
  • Update on any activity since the last meeting.
  1. Village enhancement.
  • Arthurs Seat – Cllrs Hoier and Scott

22/405 Community

  1. Defibrillator –The Clerk
  • To discuss a donation to East Midlands Ambulance Service (Local Government Act 1972, s 137)
  • To discuss and approve the quotation of £150 to re-site the defibrillator to the front of the Memorial Hall (Local Government Act 1972, s 137)
  1. Vulnerable People – Cllr Pidd
  • To note details of the proposed coffee morning
  • To discuss and approve a budget for the coffee morning (Local Government Act 1972, s 145)
  1. Saints Alive
  • To approve the Council’s copy for the August 2022 issue of Saints Alive!
  1. Village WhatsApp Group – The Clerk

(i)         To consider options for setting up/supporting a WhatsApp group(s)

 22/406 To receive meeting/training reports from Councillors (where not otherwise specified on the agenda)

22/407To confirm any additional business to be included on the agenda of the next meeting

22/408 To confirm the list of action items from this meeting

 22/409 To confirm the date and time of the next meeting of the Council which is scheduled for Wednesday 10 August 2022 at 7.45pm

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